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ADMINISTRATIVE ASSISTANT

Administrative
|
Location: Atlanta

KMS Holdings is a privately-held diversified technology company headquartered in Atlanta, GA with primary operations in Ho Chi Minh City, Vietnam.  The company started in 2009 with a core offshore product development (OPD) business, KMS Technology. In addition, through its incubator, Upstar Labs, the company has started and incubated several growing, successful software companies including QASymphony, Kobiton, Katalon, and Mercury (which is still in stealth mode).

The combined Group of companies are growing rapidly, profitable and self-funded, and remains owned by its two founders and company employees.  The Group employs over 1,000 employees in Vietnam and 50 employees in the US, primarily in Atlanta.

KMS has won numerous awards for being a great place to work including:

  • Atlanta Business Chronicle “Best Places to Work”

  • Top 100 “Vietnam Best Places to Work” by Anphabe

  • 4.1 Star rating on Glassdoor.com

Job Description

The Brilliant Career You'll Love

At KMS, we value members of our team to help us create and maintain a positive work experience. At KMS our vision for the work environment extends past a place where employees grow and excel professionally. We want work to be a desired destination for each employee. As the Administrative Assistant, you will be a vital role in creating this positive working experience. This is a support role which will include many administrative tasks, supporting the company’s vision of a people-first company that drives continued growth as a diversified technology company in the US. In this role, you will have the opportunity to grow as a professional through exposure to different areas of business and various levels of leadership in the company. This position reports to the President out of Atlanta, GA office.

 

Responsibilities

Office Management

  • Responsible for  coordination of office resources.

  • Manage inventory of office supplies.

  • Partner with HR department to welcome new employees and guests.

  • Provide general support to visitors.

  • Manage office organization and storage spaces.

  • Partner with Human Resources in coordinating special events.

  • Assist employees with various requests for office needs

  • Maintain office equipment and assist employees with using the equipment.

  • Responsible for management of all incoming calls and distributing voicemails.

  • Oversee and maintain office cleanliness.

  • Provide employees and guests with parking access and building access.

  • Point person for all mailing and shipping needs.

  • Maintain a safe and secure working environment.

 

Office Culture

  • Point person to ensure all guests feel welcome and ensure that all hosts are aware when guests arrive.

  • Participate in planning for office events.

  • Assist in acknowledgements of special events for employees and company.

  • Purchase gifts and various items for appropriate occasions.

  • Collaborate with offshore  team on company wide events.

  • Assist with coordinate office celebrations.

Qualifications

Experience

  • A minimum of 2-years of experience in an office administrative type role.

     

Skills

  • Strong verbal and written communication skills.

  • Ability to multitask in a fast-paced environment.

  • Proficient in Microsoft office.

  • Strong organizational skills.

  • Ability to apply critical thinking to solve daily challenges.

  • Effective time management skills.

  • Ability to take direction and apply knowledge to meet directives.

  • Detail oriented and well organized.

  • Strong Interpersonal skills.

  • Ability to work independently with minimal supervision.

  • Excellent computer skills, especially Microsoft Excel and Skype.

  • Good written and verbal communication skills including comfort working directly with executive-level personnel.

  • Eagerness to learn and grow as a business professional.

  • Comfort with a fast-paced environment is necessary.

 

Education/ Training Preferred

  • College Degree preferred.

 

 Ideal Candidate

KMS is looking for a versatile candidate who can hit the ground running and who possesses the skills highlighted above. The right person for this role will have a strong understanding of administrative type tasks. This person will have an eagerness to learn and will have a “customer service” mentality. This role requires a proactive work style where one feels confident in problem-solving and working with others on different levels of the organization. This person should have a positive mentality when it comes to facing obstacles and problem-solving. While the role largely requires simple tasks such as daily office management tasks, there will also be ample opportunity to collaborate with Human Resources to make the role exciting, interesting, meaningful and have a significant impact on the Group’s US operations to fulfill the overall company vision.


 

Additional Information

This role is for a full-time candidate who will work in the company’s office interacting with employees frequently throughout the day.  

Compensation will be competitive, and all US employees are eligible for a complete benefits program including a no-charge medical/dental program and 401(K) plan.

What we offer

  • Work in a highly motivated team of professionals.

  • A unique work experience across a multitude of markets and disciplines.

  • Work in a prime location with an irresistible office.

  • Career and growth opportunity.

  • Competitive salary and benefits.

     

How to Apply

Tell us why you are interested in the role and why you’re the best fit for KMS. Please press "I'm interested" to provide a cover letter elaborating on the above points along with your resume and compensation requirements.


 

All your information will be kept confidential according to EEO guidelines.

Application Form

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