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HR Executive (HRIS)

Full-time

Ho Chi Minh City

Human Resources

March 3, 2021

This job was filled and is now unavailable

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Established in 2009, KMS Technology is a U.S.-based engineering and services company with development centers in Vietnam. KMS Technology is trusted by international clients for the superior quality of products and expertise of Vietnamese engineers.

KMS builds and successfully launches its own software companies through its internal startup incubator, UpStar Labs. Most notable companies include QASymphony, Kobiton, Katalon, and Grove. Under the brand, KMS Solutions, the company serves the Asia Pacific region, offering technology solution consulting and bringing the most advanced and latest technologies to the Asian market. 

KMS is committed to making a long-lasting social impact by partnering with non-profit organizations that give disadvantaged students fair and better employment opportunities. The company regularly cooperates with universities, participates in IT training activities and specialized events, and sponsors scholarship programs in Vietnam. The company has received many prestigious industry awards, and has been named one of the greatest places to work in Vietnam, Asia, and the U.S. for many years in a row.

Responsibilities

  • HRIS Executive/ HR Executive under the direction of Total Rewards Manager will be responsible for build, develop the TRs processes, practices, analysis data and internal systems.
  • The successful candidate will be joining an experienced team of dedicated professionals who are passionately engaged in building a solid foundation for a great company. You will have the chance to see the dynamic and friendly friends.

Below are some key responsibilities we expect of you:

  • Oversees and maintains optimal function of the HRIS, which may include installation, customization, development, maintenance, and upgrade to applications, systems
  • Collaborates with HR staffs to identify system improvements and enhancements; recommends and implements solutions.
  • HR internal system: Maintain and develop current HR system, to fully support HR team daily work, and improve HR working efficiency
  • HRM management: As an admin HRM controls and manages employee information, leave tool, report-line,org-chart, create HRM account for new comer, Disable account for terminated employee,..
  • Manages permissions, access, personalization, and similar system operations and settings for HRIS users
  • Provides technical support, troubleshooting, and guidance to HRIS users
  • Ensures system compliance with data security and privacy requirements.
  • Make sure employee database are updated timely and accuraty 
  • Manage employee profile as personal profile, labor contract, offer letter,..
  • Do annual/quarterly manpower reports for Department of Labour, War Invalids and Social Affairs
  • Foreign Employee Report: Quaterly report foreign employee to Department Of Labour Invalid and Social Affairs
  • Make the reports: Headcounts/FTE on monthly, quarterly and yearly basis
  • Personal income tax (PIT): Register and update Tax code for employee, employee’s dependent
  • Follow and process the employee benefit monthly: birthday
  • Support for internal/ external auditing about employee profile if needed 
  • Consult, answer employee’s concern propertly and smoothly
  • Other tasks which is assigned by the manager and ad-hoc project

Qualifications

  • 2 - 5 years of related job experience preferred
  • Experience in a multinational working environment is preferred
  • Strong analytical and problem-solving skills.
  • Familiarity with human resource policies and procedures to ensure the HRIS meets organizational needs and goals.
  • Ability to keep information confidential.
  • Ability to research, compiles, and interprets data in a logical format
  • Demonstrated strong analytical skills and ability to successfully perform in-depth analyses. Must possess strong attention to detail and the ability to see the big picture
  • Strong computer skills, particularly Microsoft Excel
  • Knowledge of commonly-used Human Resources concepts, practices, and procedures
  • Able to work independently and under pressure to meet deadlines in a fast paced, challenging and dynamic environment. Able to identify potential issues, take the initiative to resolve problems and think through future implications
  • Language skills in both its spoken and written form is importance

Mandatory 

  • Hard-working, Carefulness and high responsibility
  • Keep highly confidential information
  • Integrity

Nice to have/plus

  • Friendly/open
  • Good communication
  • Dynamic

Benefits and Perks

BE YOUR BEST WITH KMS

  • Working in one of the Best Places to Work in Vietnam
  • Building large-scale & global software products
  • Working & growing with Passionate & Talented Team
  • Diverse careers opportunities with Software Outsourcing, Software Product Development, IT Solutions & Consulting
  • Attractive Salary and Benefits
  • Performance appraisals every year
  • Onsite opportunities: short-term and long-term assignments in North American (U.S, Canada), Europe, Asia.
  • Flexible working time
  • Various training on hot-trend technologies, best practices and soft skills
  • Premium healthcare insurance for you and your loved ones
  • Company trip, big annual year-end party every year, team building, etc.
  • Fitness & sport activities: football, tennis, table-tennis, badminton, yoga, swimming…
  • Joining community development activities: 1% Pledge, charity every quarter, blood donation, public seminars, career orientation talks,…
  • Free in-house entertainment facilities (foosball, ping pong, gym…), coffee (latte, cappuccino, espresso) and snack (instant noodles, cookies, candies…)

And much more, join us and let yourself explore other fantastic things!

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